Minutes of Atlantic UBL TC call 19 October 2016 14:00UTC

Minutes of Atlantic UBL TC call 19 October 2016 14:00UTC

ATTENDANCE

Atlantic teleconference:

  Oriol Bausà
  Kenneth Bengtsson
  Erlend Klakegg Bergheim
  Kees Duvekot
  G. Ken Holman (convener)
  Ole Madsen

  Regrets received in advance:

    Tim McGrath

Pacific teleconference attendance:

  (call cancelled)


REFERENCING THE SPECIFICATION

    - the following should be used as a specific citation:
      OASIS Universal Business Language (UBL) v2.1 (ISO/IEC 19845:2015)
    - the following would be used for a general (any version) citation:
      OASIS UBL (ISO/IEC 19845)
    - the canonical documents are available in the OASIS repository:
      http://docs.oasis-open.org/ubl/os-UBL-2.1/
    - the ISO/IEC catalogue entry is found at:
      http://www.iso.org/iso/catalogue_detail.htm?csnumber=66370
    - the ISO/IEC document and attachments are found at:
      http://standards.iso.org/ittf/PubliclyAvailableStandards/


STANDING ITEMS

   Additions to events calendar: http://ubl.xml.org/events
    - no new events to add at this time

   (Pacific call 2016-10-19 cancelled)

   Review of Atlantic call minutes
      https://lists.oasis-open.org/archives/ubl/201610/msg00003.html

  Membership status review
    https://www.oasis-open.org/policies-guidelines/tc-process#membership
    https://www.oasis-open.org/committees/membership.php?wg_abbrev=ubl
    https://www.oasis-open.org/apps/org/workgroup/ubl/members/roster.php?num_items=80

   - voting status is determined by the following:
      - existing voting members must not miss two consecutive meetings to
        maintain voting status
      - non-voting members must attend two consecutive meetings to obtain
        voting status
      - members formally on leave by prior request must not attend and
        their voting status is not impacted
    - committee officers (alphabetical):
      - Jon Bosak (secretary)
      - G. Ken Holman (co-chair)
      - Tim McGrath (co-chair)
    - current UBL TC voting member list (alphabetical) and relationships:
      - Oriol Bausà Peris
        - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
      - Kenneth Bengtsson
        - Chair OASIS BDXR, Member OASIS ebXML
      - Erlend Klakegg Bergheim
        - Member OASIS BDXR, Member OASIS ebXML Core & MS
        - Member CEN/TC434/WS8
      - Kees Duvekot
        - Member OASIS BDXR
      - G. Ken Holman
        - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
      - Ole Ellerbæk Madsen
        - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
      - Tim McGrath
        - EESPA Observer CEN/TC434, AU Expert UN/CEFACT
    - member gaining voting status after this meeting:
      - Erlend Klakegg Bergheim
    - members approaching losing voting status:
      - Tim McGrath
    - active non-voting members
      - Roberto Cisternino
      - Audun Vennesland
   - upcoming committee membership changes:
      https://lists.oasis-open.org/archives/ubl/201610/msg00007.html


UBL 2.2
 - the initial suggestion period for UBL 2.2 is now closed
   - the TC is now expecting each of the Transportation, Pre-award and
     Post-award subcommittees to make the recommendations for 2.2 additions
     to be agreed upon by the TC; this is done by way of a JIRA ticket
 - Tim managing requirements for transportation documents
 - Kees managing requirements for post-award documents
 - Ole managing requirements for pre-award documents
 - Roberto managing requirements for party information documents

 - the current UBL 2.2 csd01wd09 spreadsheet is found here:
https://docs.google.com/spreadsheets/d/185sbrn5rodJmu612GGI54_N0eQKNvKZhnoIgksM-MWI/edit
   - the csd01wd08 working draft release of UBL 2.2 artefacts is found at:
     https://www.oasis-open.org/committees/document.php?document_id=59045
     https://lists.oasis-open.org/archives/ubl/201609/msg00067.html

 - documentation requirements
   - a Google text document of the hub document is here:
https://docs.google.com/document/d/11Atj1Knidip35iwt_3hWgJlY7OhNhHh5OYCCx53mAYE/edit
    - committee members have been given permissions to edit the document
     - Ken will try to move the content into XML when the edits are complete
     - removing hanging paragraphs by adding introductory sections
     - disambiguating section titles
   - each submitter of new documents and objects must consider what additional
     documentation is needed in the UBL hub document:
     - general business rules - sections 2.2.x
     - business objects - sections 2.x
     - party roles - section 2.20
   - section 3.2.x is now managed separately using the XML document
     "UBL-2.2-Schema-summary-information.xml" in this directory:
https://docs.google.com/document/d/11gF7jUG-RliMiTEf109lkwj0blbK7HAXizJvFNLYqik/edit
     - edit the XML directly, or copy and paste into your favourite editor
     - please do the process quickly to avoid conflict edits with others
     - there is no need to maintain alphabetization ... just group new
       documents at the end by subcommittee
     - please inform Ken when the changes are made

 - please review all JIRA tickets and comment and/or act where necessary:
       https://issues.oasis-open.org/issues/?filter=12972
   - all of the issues are to be closed by September 1, 2016 in order to
     create the first committee specification draft and public review draft
     - we aren't going to make this because of vacation schedules
   - please remember to document your actions on the ticket and then assign
     the ticket to the next person (usually Ken) to deal with the ticket, as
     others won't know what is being done, leaving the ticket status as "OPEN"
     (Ken will change it from OPEN to RESOLVED when the changes have been
      incorporated into internal draft or external released deliverables)
   - when asking a question in the spreadsheet, or challenging a value such
     as a definition, please include a question mark (?) and that can be used
     to search for outstanding issues ... better still would be to simply
     create a JIRA ticket for the issue and leave the definitions untouched
     until they are addressed

UBL-48 Consignment usage note for hub document re: transport events
https://issues.oasis-open.org/browse/UBL-42

UBL-34 Hub document change tracking
https://issues.oasis-open.org/browse/UBL-34

UBL-28 Support for Verified Gross Mass
https://issues.oasis-open.org/browse/UBL-28

UBL-27 Code lists for UBL 2.2
https://issues.oasis-open.org/browse/UBL-27

UBL-1 Documents for integrating supply chain
https://issues.oasis-open.org/browse/UBL-1
 - agreed to defer this to a future version of UBL


JSON Task Group
 - Kenneth, Erlend and Ken have drafted up a proposed serialization of
   CCTS-based documents into JSON syntax, complete with some well-formed
   JSON examples:
    https://www.oasis-open.org/committees/document.php?document_id=59159
 - as mentioned in the last section "Moving Forward", this would trigger
   an addition to both the BD-NDR and the UBL-NDR
   - should we hold back on BD-NDR standardization until this JSON work is
     finished, or should we continue with BD-NDR standardization only for
     XML because that is stable and wait until we get some real-world
     experience with UBL and JSON before creating a version 1.1 of BD-NDR
     with the inclusion of JSON?
     - no; it was agreed to let BD-NDR standardization continue on as 1.0
       with only XML serialization and consider a 1.1 in the future with
       JSON


Naming and Design Rules

 - Business Document Naming and Design Rules Version 1.0 Committee
   Specification 01 submitted to progress to candidate OASIS standard:
     https://issues.oasis-open.org/browse/TCADMIN-2448
 - ballot to progress ended October 6 (unanimous)
 - candidate OASIS standard text prepared for TC Admin use:
     https://www.oasis-open.org/committees/document.php?document_id=59039
 - after the meeting ended but before the minutes were prepared, TC Admin
   announced the 60-day public review:
     https://lists.oasis-open.org/archives/ubl/201610/msg00011.html
     https://lists.oasis-open.org/archives/ubl/201610/msg00012.html


JIRA tickets
   https://issues.oasis-open.org/issues/?filter=12972 (note that the view can
   be changed using the box icon at top right; the list view provides the most
   summary information, without the detail view obscuring the screen space)

   - when creating tickets, remember to distinguish the following components
     by how they are described to be used as categories:
<https://issues.oasis-open.org/browse/UBL/?selectedTab=com.atlassian.jira.jira-projects-plugin:components-panel>https://issues.oasis-open.org/browse/UBL/?selectedTab=com.atlassian.jira.jira-projects-plugin:components-panel

   - status and resolution values:
     - NEW - the issue has been created but not yet agreed to be in
             consideration or not for the development distribution
           - in order for the issue to become active work for the committee
             the new ticket must be changed to OPEN or it will not be seen
             in the "to do" filter
           - the other option on a new ticket is to change it to DEFERRED
           - please remember to look at the open filter to ensure visibility:
             https://issues.oasis-open.org/issues/?filter=12972
     - DEFERRED - the issue is not in consideration for the development
                  distribution
                - please remember to use this when creating new tickets for
                  backwards-incompatible changes
     - OPEN - the issue is in consideration for the development distribution
            - keep the issue OPEN when assigning to Ken for incorporation
            - please remember to add a comment regarding expectations whenever
              you assign an OPEN ticket to another person for any action
     - RESOLVED + Applied - the issue is incorporated in test but not released