I am free between 10 and noon CDT and after 1:30 CDT.
Cheers,
E.
On 10/5/10 2:22 PM, "Bruce Nevin (bnevin)" <> wrote:
> Kris,
>
> It seems plain that this is what we need to do.
>
> If we need a meeting in order to rescind the 15-day review and make the
> request for a ballot, I can shift anything in my schedule tomorrow except one
> meeting 4-5pm ET, and another 7-9pm ET. The resolution for a 15-day review was
> in the 9/28 meeting.
>
> /B
>
>>
>>
>>
>> From: Mary McRae [mailto:]
>> Sent: Tuesday, October 05, 2010 2:56 PM
>> Cc: Michael Priestley; ; Don Day (LbW)
>> Subject:
>>
>>
>> Hi Kris,
>>
>>
>> The only other thing you need to have before we can start the CS ballot is
>> the 3 statements of use. If you can garner those in the next few hours (I
>> doubt there should be any problem other than people reading their email)
>> then
>> yes, your schedule works.
>>
>>
>>
>> Just keep me posted so I can be on high alert :)
>>
>>
>>
>> Regards,
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> Mary
>>
>>
>>
>>
>>
>> On Oct 5, 2010, at 2:00 PM, Kristen Eberlein wrote:
>>
>>
>>>
>>>
>>>
>>> Obviously, I made a finger fumble and typed November in the second list
>>> item; it should be ³Thursday, 7 October 2010 Wednesday 13 October 2010.²
>>>
>>>
>>> Best regards,
>>>
>>> Kris
>>>
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>>
>>> <image001.jpg> <http://www.sdl.com/>
>>>
>>> Please consider the environment before printing this e-mail
>>>
>>>
>>>
>>>
>>> From: Kristen Eberlein [mailto:]
>>> Sent: Tuesday, October 05, 2010 1:54 PM
>>> To: Mary McRae; Michael Priestley
>>> Cc: ; Don Day (LbW)
>>> Subject: RE: [dita] Changes in OASIS TC processes and when we can send the
>>> DITA 1.2 spec to OASIS for a vote
>>>
>>>
>>> Mary, if we want to withdraw our request for a 15-day review and proceed
>>> with a CS approval and OS submission ballot, what would that entail? Is
>>> the
>>> following an accurate lists of necessary steps, and would you be available
>>> to help us meet those milestones?
>>>
>>>
>>> · We rescind our motion for a 15-day review; request that OASIS
>>> sets
>>> up a ballot for us to approve a committee specification and submit the
>>> committee specification to OASIS for consideration as an OASIS standard.
>>> (We
>>> could set up an emergency meeting for tomorrow, Wednesday, 6 October to
>>> accomplish this, if necessary.)
>>>
>>> · You expedite our request and set up the ballot to run Thursday, 7
>>> November 2010 Wednesday 13 November 2010.
>>>
>>> · We have two days to get all supporting materials to you; you work
>>> with us to ensure that the submission is complete.
>>>
>>> · DITA 1.2 submitted to OASIS on November 1, for vote November
>>> 16-31.
>>>
>>>
>>>
>>> Best regards,
>>>
>>> Kris
>>>
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>>
>>> <image001.jpg> <http://www.sdl.com/>
>>>
>>> Please consider the environment before printing this e-mail
>>>
>>>
>>>
>>>
>>> From: Mary McRae [mailto:]
>>> Sent: Tuesday, October 05, 2010 1:50 PM
>>> To: Michael Priestley
>>> Cc: ; Don Day (LbW); Kristen Eberlein
>>> Subject: Re: [dita] Changes in OASIS TC processes and when we can send the
>>> DITA 1.2 spec to OASIS for a vote
>>>
>>>
>>> Hi Michael,
>>>
>>>
>>>
>>>
>>> Package acceptance is one of the rules. All specifications must conform to
>>> those rules, again, ensuring all OASIS specifications are uniform in
>>> appearance and contain the required content. I am sorry that the new DITA
>>> toolkit processing prepared by the TC did not include the proper notices
>>> statement, but this cannot be taken as a fault of OASIS staff. I think a
>>> four-and-a-half day turnaround (including a weekend) to move an entire
>>> office, including a network, and get the new T1 connections up and running
>>> was almost as good as we could have possibly hoped for. We are just at the
>>> seven day mark with regard to the submission for a 15 day public review and
>>> that includes a reprocessing on the part of the TC.
>>>
>>>
>>>
>>>
>>> I sincerely appreciate the desire of the TC to move this as quickly as
>>> possible, and we will do everything within our power, and our rules, to help
>>> you meet your goals. Unfortunately, that does not mean disregarding those
>>> rules.
>>>
>>>
>>>
>>>
>>> I am still hoping to get the public review announced today, although time
>>> is now running short. If the TC wishes to withdraw that request and feels
>>> that there were no substantive changes made and is instead ready to proceed
>>> with CS approval and OS submission ballot, please let me know asap.
>>>
>>>
>>>
>>>
>>> All the best,
>>>
>>>
>>>
>>>
>>> Mary
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Mary P McRae
>>>
>>>
>>> Director, Standards Development
>>>
>>>
>>> Technical Committee Administrator
>>>
>>>
>>> Member Section Administrator
>>>
>>>
>>> OASIS: Advancing open standards for the information society
>>>
>>>
>>> email:
>>>
>>>
>>> web: www.oasis-open.org <http://www.oasis-open.org>
>>>
>>>
>>> twitter: @fiberartisan #oasisopen
>>>
>>>
>>> phone: 1.603.232.9090
>>>
>>>
>>>
>>>
>>> Standards are like parachutes: they work best when they're open.
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Oct 5, 2010, at 1:00 PM, Michael Priestley wrote:
>>>
>>>
>>>
>>>
>>> Hi Mary,
>>>
>>>>> We have rules to ensure that each and every Technical Committee follows
>>>> the same process and there is no favoritism. "Bending" the rules in effect
>>>> breaks them and renders them useless.
>>>
>>> I can appreciate this, but it sucks when our spec is pushed out to another
>>> year (!) because of OASIS problems with servers and package acceptance. I
>>> feel like our TC is being penalized for OASIS process and technology
>>> problems.
>>>
>>> Michael Priestley, Senior Technical Staff Member (STSM)
>>> Lead IBM DITA Architect
>>>
>>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25>
>>>
>>> From:
>>> Mary McRae <>
>>>
>>> To:
>>> Michael Priestley/Toronto/IBM@IBMCA
>>>
>>> Cc:
>>> , "Don Day (LbW)" <>,
>>> Kristen Eberlein <>
>>>
>>> Date:
>>> 10/05/2010 12:52 PM
>>>
>>> Subject:
>>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA
>>> 1.2
>>> spec to OASIS for a vote
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Hi Michael,
>>>
>>> Answers inline.
>>>
>>> Mary
>>> On Oct 5, 2010, at 12:22 PM, Michael Priestley wrote:
>>>
>>>
>>> Hi Mary,
>>>
>>> We missed the deadline by only a few days, which is really unfortunate
>>> since
>>> it pushes us over a full month.
>>>
>>> There are still additional ballots to be held before the submission can
>>> take
>>> place. Post review, two ballots (which can run concurrently): approval as
>>> CS, and agreement to submit for OS ballot. Those are both 7 day ballots and
>>> again, like most TC Admin requests, have an SLA of 7 days. We shoot for
>>> less, but that needs to be built into your timetable.
>>>
>>> Is there any room for expediting any of the following:
>>>
>>> - the current 15-day public review - is it really required?
>>> That's up to the TC. The rule is that if substantive changes are made, an
>>> additional 15-day review is required. If no further review is required the
>>> TC can agree that no substantive changes were made and request the CS/OS
>>> ballots to be initiated. Depending on when the next TC meeting is that may
>>> still not be completed in time for a 15 Oct deadline. Don't forget you also
>>> need your statements of use.
>>>
>>> - the submission for voting - does it need to wait till Nov 15th, or could
>>> it be submitted earlier, per the new process?
>>> to follow the new process you would need to instead have the 60-day
>>> Candidate OASIS Standard review.
>>>
>>> - the 15-day familiarization period - is that absolutely required, or could
>>> it be waived, per the new process?
>>> see above.
>>>
>>>
>>> I urge everyone to read the new TC Process. It's an either/or - current
>>> section 3.4 or new section 3.4. New section 3.4 includes statements of use
>>> explicitly referring to the Committee Specification, a 60-day review, and
>>> further confirmation before proceeding with OS ballot.
>>>
>>> We have rules to ensure that each and every Technical Committee follows the
>>> same process and there is no favoritism. "Bending" the rules in effect
>>> breaks them and renders them useless.
>>>
>>>
>>>
>>> Any of those options would get us back into a November timeframe for the
>>> vote.
>>>
>>> Michael Priestley, Senior Technical Staff Member (STSM)
>>> Lead IBM DITA Architect
>>> <mailto:>
>>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25>
>>>
>>> From:
>>> Mary McRae < <mailto:>
>>> >
>>>
>>> To:
>>> Michael Priestley/Toronto/IBM@IBMCA
>>>
>>> Cc:
>>> <mailto:> , "Don Day
>>> (LbW)" < <mailto:> >,
>>> Kristen Eberlein < <mailto:> >
>>>
>>> Date:
>>> 10/05/2010 11:52 AM
>>>
>>> Subject:
>>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA
>>> 1.2
>>> spec to OASIS for a vote
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Hi Michael,
>>>
>>> You would need to submit by 15 Oct for a November vote; that can't happen
>>> since you'll still be out for public review. I agree and typically advise
>>> against December votes, however WebCGM has done it and passed so we know
>>> it's possible, and certainly DITA has a much larger following than WebCGM.
>>>
>>> Regards,
>>>
>>> Mary
>>>
>>>
>>>
>>>
>>> On Oct 5, 2010, at 11:32 AM, Michael Priestley wrote:
>>>
>>>
>>> Hi Mary,
>>>
>>> I think we're really looking for a standard in 2010. My one concern is that
>>> a December vote would be hard to get numbers for.
>>>
>>> Is there any way to move up the process to allow a vote in November?
>>>
>>> Michael Priestley, Senior Technical Staff Member (STSM)
>>> Lead IBM DITA Architect
>>> <mailto:>
>>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25>
>>>
>>> From:
>>> Mary McRae < <mailto:>
>>> >
>>>
>>> To:
>>> Kristen Eberlein < <mailto:> >
>>>
>>> Cc:
>>> "Don Day (LbW)" <
>>> <mailto:> >, <
>>> <mailto:> >
>>>
>>> Date:
>>> 10/05/2010 11:18 AM
>>>
>>> Subject:
>>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA
>>> 1.2
>>> spec to OASIS for a vote
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Hi everyone,
>>>
>>> Thanks, Kris, for drawing everyone's attention to the process changes about
>>> to take place. I think the TC is well within the timeline to get to ballot
>>> in Dec or Jan under the old rules unless another round of changes is
>>> anticipated after the public review that is about to be announced.
>>>
>>> The one point to consider if it's delayed beyond that is that another 60
>>> day
>>> public review will be required at the new Candidate OASIS Standard stage.
>>>
>>> I am planning to come to each TC meeting for a quick review of the changes
>>> and to answer any questions and will be sending a message later in the week
>>> requesting a 15-min time slot.
>>>
>>> Regards,
>>>
>>> Mary
>>>
>>>
>>>
>>>
>>> On Oct 5, 2010, at 10:30 AM, Kristen Eberlein wrote:
>>>
>>> Hi, Don and the rest of the DITA TC.
>>>
>>> I have an additional item that I think should move to the front of the
>>> agenda for today¹s meeting. It concerns changes in TC rules and when we
>>> anticipate being able to get the DITA 1.2 spec out for an OASIS vote. (I
>>> also think that we need to work on the items that must be submitted to Mary
>>> at the same time as the request for an OASIS vote; see items highlighted in
>>> red below.)
>>>
>>> Will we potentially be able to send the DITA 1.2 spec out for a vote in
>>> 2010, or will it need to happen in 2011?
>>>
>>> Under the old rules, the following conditions apply, which would mean that
>>> the earliest an OASIS vote could occur is December 16-31.
>>>
>>> · The DITA TC can approve a committee specification no sooner than
>>> seven days after a public review ends. The vote is by ballot that OASIS
>>> administration sets up. The TC can simultaneously request to submit the
>>> Committee Specification to the Membership of OASIS for consideration as an
>>> OASIS Standard.
>>> · Upon resolution of the TC to submit the specification for
>>> consideration as an OASIS standard, the TC submits the following items
>>> (copied verbatim) to the TC Administrator:
>>>
>>>
>>> · (a) Links to the approved Committee Specification in the TC¹s
>>> document repository, and any appropriate supplemental documentation for the
>>> specification, both of which must be written using the OASIS templates. The
>>> specification may not have been changed between its approval as a Committee
>>> Specification and its submission to OASIS for consideration as an OASIS
>>> Standard, except for the changes on the title page and running footer noting
>>> the approval status and date.
>>>
>>>
>>> · (b) The editable version of all files that are part of the
>>> Committee Specification;
>>>
>>>
>>> · (c) Certification by the TC that all schema and XML instances
>>> included in the specification, whether by inclusion or reference, including
>>> fragments of such, are well formed, and that all expressions are valid;
>>>
>>>
>>> · (d) A clear English-language summary of the specification;
>>>
>>>
>>> · (e) A statement regarding the relationship of this specification
>>> to similar work of other OASIS TCs or other standards developing
>>> organizations;
>>>
>>>
>>> · (f) The Statements of Use presented above;
>>>
>>>
>>> · (g) The beginning and ending dates of the public review(s), a
>>> pointer to the announcement of the public review(s), and a pointer to an
>>> account of each of the comments/issues raised during the public review
>>> period(s), along with its resolution;
>>>
>>>
>>> · (h) An account of and results of the voting to approve the
>>> specification as a Committee Specification, including the date of the
>>> ballot
>>> and a pointer to the ballot;
>>>
>>>
>>> · (i) An account of or pointer to votes and comments received in
>>> any
>>> earlier attempts to standardize substantially the same specification,
>>> together with the originating TC¹s response to each comment;
>>>
>>>
>>> · (j) A pointer to the publicly visible comments archive for the
>>> originating TC;
>>>
>>>
>>> · (k) A pointer to any minority reports delivered by one or more
>>> Members who did not vote in favor of approving the Committee Specification,
>>> which report may include statements regarding why the member voted against
>>> the specification or that the member believes that Substantive Changes were
>>> made which have not gone through public review; or certification by the
>>> Chair that no minority reports exist.
>>>
>>>
>>> · The above submission must be made by the 15th of any month to the
>>> TC Administrator, who shall have until the end of the month to complete
>>> administrative processing and checking for completeness and correctness of
>>> the submission. If the submission is incomplete it shall be rejected but
>>> may
>>> be resubmitted at a later time.
>>>
>>>
>>> · The TC Administrator shall submit the proposal to the OASIS
>>> Membership by the first day of the following month. The first 15 days of
>>> that month shall be used by the membership to familiarize themselves with
>>> the submission. Voting shall start on the 16th of the month. The voting
>>> representatives of those OASIS Organizational Members who were members at
>>> the beginning of the familiarization period are eligible to vote, and must
>>> cast their ballots by the end of the month.
>>>
>>>
>>> The new rules introduce the following changes (as well as others):
>>>
>>>
>>> · There is no longer a fixed timeline requiring submissions to be
>>> made by the 15th of the month; submissions may be made at any time.
>>>
>>>
>>> · No familiarization period is required prior to a vote by OASIS
>>> membership.
>>> Best regards,
>>> Kris
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>> <image001.jpg> <http://www.sdl.com/>
>>> Please consider the environment before printing this e-mail
>>>
>>> From: Don Day (LbW) [mailto:
>>> <mailto:> ]
>>> Sent: Tuesday, October 05, 2010 8:48 AM
>>> To: <mailto:> ;
>>> <mailto:>
>>> Cc: <mailto:> ; Kristen
>>> Eberlein
>>> Subject: Re: [dita] When will the 15-day review be announced
>>>
>>> Hi. I'm bumping this request in hopes that I can provide the DITA TC with
>>> an
>>> outlook at our meeting coming up later this morning. Given that the
>>> requested changes were timely effected due to prioritized turnaround on our
>>> end, I thought it would be considerate to get a sooner response.
>>> --
>>> Don Day
>>> Chair, OASIS DITA Technical Committee
>>>
>>> On 9/30/2010 1:33 PM, Kristen Eberlein wrote:
>>> Hi, Mary and Kim.
>>>
>>> When will the 15-day review be announced?
>>> Best regards,
>>> Kris
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>> <image001.jpg> <http://www.sdl.com/>
>>> Please consider the environment before printing this e-mail
>>>
>>> From: Kristen Eberlein [mailto: <mailto:>
>>> ]
>>> Sent: Thursday, September 30, 2010 8:05 AM
>>> To: Kim Goolsby; Mary McRae
>>> Cc: <mailto:>
>>> Subject: RE: [dita] Changes required to submitted document - Darwin
>>> Information Typing Architecture (DITA) Version 1.2
>>>
>>> Many thanks, Kim!
>>> Best regards,
>>> Kris
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>> <image001.jpg> <http://www.sdl.com/>
>>> Please consider the environment before printing this e-mail
>>>
>>> From: Kim Goolsby [mailto:
>>> <mailto:> ]
>>> Sent: Thursday, September 30, 2010 7:26 AM
>>> To: Mary McRae
>>> Cc: Kristen Eberlein;
>>> <mailto:>
>>> Subject: Re: [dita] Changes required to submitted document - Darwin
>>> Information Typing Architecture (DITA) Version 1.2
>>>
>>> Hi all,
>>>
>>> I'll upload the spec this morning. I am so glad this is resolved!
>>>
>>> Best,
>>> Kim
>>> On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae <>
>>> wrote:
>>> (one more time, sorry)
>>>
>>> And my apologies to Kim for trying to answer too many questions at once and
>>> not paying close attention to the matter at hand.
>>>
>>> Mary
>>>
>>> On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae <>
>>> wrote:
>>> Hi Kristen,
>>>
>>> Yes, that's fine since you have the separate change log; while the blank
>>> page isn't perfect, it doesn't harm or detract in any way.
>>>
>>> Regards,
>>>
>>> Mary
>>>
>>>
>>>
>>> On Sep 29, 2010, at 1:44 PM, Kristen Eberlein wrote:
>>>
>>> Hi, Kim.
>>>
>>> 1. Since the ³Revision history² was indicated as optional in the
>>> OASIS template, we decided to omit it from our committee drafts. Therefore
>>> we do not want to reintroduce it at this point.
>>> 2. I can delete page 1237 from the PDF output. However, all the
>>> pages
>>> will continue to be marked with ³Page x of 1237.² I think retaining the
>>> blank page is better.
>>>
>>> Thoughts? I very much appreciate your help with this matter.
>>> Best regards,
>>> Kris
>>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
>>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
>>> <mailto:>
>>> <image001.jpg> <http://www.sdl.com/>
>>> Please consider the environment before printing this e-mail
>>>
>>> From: Kim Goolsby [mailto:
>>> <mailto:> ]
>>> Sent: Wednesday, September 29, 2010 12:42 PM
>>> To: <mailto:>
>>> Cc: mary.mcrae
>>> Subject: [dita] Changes required to submitted document - Darwin Information
>>> Typing Architecture (DITA) Version 1.2
>>>
>>> TCADMIN-243 <http://tools.oasis-open.org/issues/browse/TCADMIN-243>
>>>
>>> Please make the following change:
>>>
>>> 1. Please add a 'Revision History' appendix to this document.
>>> 2. Looking at the pdf, there is an empty page 1237 at the end of the
>>> document. I suggest removing this.
>>>
>>> Thank you,
>>> Kim
>>>
>>> --
>>> Kim Goolsby
>>> Publications Specialist
>>> OASIS Open: Advancing open standards for the information society
>>> email: <mailto:>
>>> web: www.oasis-open.org <http://www.oasis-open.org/>
>>> phone: 1.734.223.6890
>>>
>>>
>>>
>>> --
>>> Mary P McRae
>>> OASIS
>>> Director, Standards Development
>>> TC Administrator
>>> Member Section Administrator
>>> OASIS: Advancing open standards for the information society
>>> email:
>>> phone: 603.232.9090
>>>
>>>
>>>
>>>
>>> --
>>> Kim Goolsby
>>> Publications Specialist
>>> OASIS Open: Advancing open standards for the information society
>>> email: <mailto:>
>>> web: www.oasis-open.org <http://www.oasis-open.org/>
>>> phone: 1.734.223.6890
>>>
>>>
>>>
>>>
>>>
>>>
>>>
--
Eliot Kimber
Senior Solutions Architect
"Bringing Strategy, Content, and Technology Together"
Main: 512.554.9368
www.reallysi.com
www.rsuitecms.com
